Any advice on how to build an RFP process?

I work for a company who is a leader in the information archiving business and we respond to a lot of RFP's from banks, private equity firms, insurance companies, etc and we do not have a formal process. Some salespeople use their own sales deck, we have Loopio but no one really knows how to implement it. Thanks

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    • Profile picture of kbennRFPPro
      @kbennrfppro
      ( 180 POINTS )
      1 month ago

      Hey, Rick! I’m the Director of RFP Excellence here at Loopio. I’d love to connect with you directly so I can provide some additional support. I’m a Lean Six Sigma Green Belt and process improvement expert, and I’d love to connect with your team about how to get your automation up and running in record time! Can you email me at kathryn.bennett@loopio.com?

    • Profile picture of Marianne Hewitt
      @beyondalignmnt
      ( 410 POINTS )
      1 month ago

      The best part of responding to RFPs is the productivity gained by reuse of content provided from previous responses to RFPs. No two are alike but starting with something and recrafting it is better than starting with nothing – at least from my POV. Just today I need to provide some documents to present my self to a company. After making the list of points I had to make and searching through my content, I found documents that were relevant and could be slightly modified to make them responsive.
      I’ve looked at Loopio’s capabilities. It would be very beneficial to make it operational. It will gives you the ability to store past RFPs and then reuse components. It also will provide workflow for data sharing among the response team. I would check with them to see what implementation services they provide.
      I hope this is helpful. And now I’m seeing Kathryn’s offer below to help you!

    • Profile picture of Asia Corbett
      @asiacorbett
      ( 380 POINTS )
      4 weeks ago

      I would say, with any tool start with defining your business process first. Have a few questions you want to answer from the get go:

      What is the goal of the process (what are trying to solve? What gap are we trying to fill?)
      Who is impacted (internal stakeholders and external stakeholders?)
      Once we define our process, wow do we audit and continuously improve?
      What tools (if any) can we use? (This is where your system would come in).

      Start with this framework. Then move to your tool. Hope that helps 🙂

    • Rick, I won’t be the best to answer the question about a full RFT response process but I learned this great tactic from a client of mine just yesterday. He is the CEO of an organisation that gains all new clients by responding to tenders. I am an Information and Knowledge Management consultant (so we’re kinda related). it’s my experience that the frustration in responding to tenders is that, all too often, the people issuing them know stuff all about what they’re actually asking for. They scope the job wrongly making it close to impossible for them to get the outcome they actually want. As a potential respondent, you either a) decline to respond, writing to them saying that you’re declining and why, or b) respond by addressing exactly what they ask for, hoping you can persuade them later (good luck). My client CEO says that where his organisation bumps into this situation, they will often submit TWO tenders. One is a simple complying tender that responds to exactly what they have asked for. The second is a non-conforming tender that says, “Hey, why don’t you think about doing it this way, and here’s the price.” Maybe this is common but it was the first time I’d heard about this approach. Certainly we’ll adopt it in our own firm – might make it more attractive to respond to tenders ourselves which we usually shy away from. Regards, Brian

    • Profile picture of Millie Mathew
      @millie
      ( 540 POINTS )
      1 week, 6 days ago

      Have the sales folks being trained on Loopio or they have and just dont want to use it?

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